Go beyond basic OCR and legacy scanning tools with HighRadius, powered by Agentic AI – a powerful, intelligent framework that captures, classifies, and processes invoices with near-zero manual touch.
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Capture data accurately from emails.
With template-agnostic AI Agents, HighRadius AP extracts data across complex invoice formats, auto-splits multi‑invoice PDFs and merges multi‑page files - boosting straight‑through processing.
Automate 3-way invoice matching.
HighRadius automates 3‑way matching of invoices, POs, and goods receipts with business rules - cutting manual work, and routing exceptions to approval workflows.
HighRadius’ invoice scanning software validates captured data against purchase orders, contracts, and vendor records in real time. This prevents duplicate entries, ensures compliance, and delivers error-free processing from the start.
Our automated invoice capture software flags discrepancies during scanning and routes them to the right teams through rule-based workflows. This accelerates dispute handling, reduces approval delays, and keeps AP cycles on track.
Post approved invoices to your ERP.
Automates ERP invoice posting once approvals and validations are complete - ensuring clean data, fewer posting errors, and low manual intervention.
Drowning In Paper Invoices And Error-Prone OCR?
See how automated invoice scanning delivers accuracy and accelerates AP processing.
Cut Invoice Processing Costs by 50%
AI-powered invoice scanning software reduces manual tasks, errors, and approval delays. With automated invoice capture and ERP integration, AP teams lower costs while improving efficiency.
Boost Productivity by 40%
The right invoice capture software automates data entry, streamlines approvals, and accelerates matching. Real-time tracking in accounts payable scanning software helps teams process more invoices with less effort.
Ensure 100% Policy Adherence
Invoice data capture software enforces compliance by standardizing workflows and automating approvals. Every invoice is checked against company policies, ensuring accuracy and audit readiness.
Capture 100% of Invoices Across Channels
Automated invoice scanning consolidates invoices from email, supplier portals, and paper scans. This ensures no invoice is missed and strengthens supplier relationships.
Achieve Accuracy with Built-In Validation
With automated invoice capture software, data is validated against POs and contracts. This minimizes duplicates, flags mismatches, and ensures clean financial records.
Gain Real-Time Visibility with ERP-Integrated Dashboards
The best invoice scanning software syncs with ERP systems to provide dashboards on cycle times, errors, and bottlenecks. AP leaders get the insights they need to optimize performance.
From managers to CFOs, HighRadius helps the entire AP team to achieve their targets.
HighRadius empowers your team with Agentic AI to eliminate repetitive tasks, auto-resolve exceptions, and fast-track invoice processing—so you can focus on what really matters.
HighRadius transforms AP from a cost center into a strategic lever with real-time data, discount capture, and complete control over working capital.
HighRadius offers ERP-native, API-first integration with minimal IT lift—so you can modernize AP workflows without disrupting your core systems.
Discover how leading enterprises prevent errors, fraud, and delays with automated three-way invoice matching. Download the guide to see why this automation is now a must-have for future-ready AP teams.
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Download GuideAutomated invoice scanning and data capture refer to the process of extracting data from invoices using advanced technologies like Optical Character Recognition (OCR) and AI. This eliminates the need for manual data entry, ensuring faster and more accurate invoice processing.
Invoice scanning software collects invoice data from various sources, such as emails, PDFs, supplier portals, and physical documents. The software extracts critical details like vendor names, invoice numbers, amounts, and dates. The extracted data is validated and integrated into accounts payable (AP) workflows, enabling smooth invoice-to-payment processes.
With automated invoice capture software, businesses can significantly reduce the time and resources spent on manual processing while improving accuracy and compliance.
Agentic AI uses LLMs to read and classify invoices—even from highly unstructured formats like scanned PDFs or image-based attachments. It distinguishes invoices from supporting documents and identifies whether they are PO-based or Non-PO, with minimal configuration or template reliance.
Unlike legacy OCR, Agentic AI extracts both header and line-item data (SKUs, quantities, unit prices, taxes) with contextual understanding. It doesn’t just detect text—it interprets layout, fields, and business logic to ensure data accuracy from the start.
Every captured invoice undergoes automated mathematical validation—ensuring subtotals, taxes, and totals align. The agent also checks supplier information against master data (e.g., vendor name, TIN, ship-from address) before passing it downstream.
When users adjust captured data, the system doesn’t just log it—it learns from it. Agentic AI refines its models based on real user behavior, driving higher accuracy over time and reducing repetitive corrections across future invoices.
Manual invoice scanning slows down AP with errors, delays, and high costs, while automated invoice capture software accelerates processing, enforces compliance, and boosts productivity. Here’s a side-by-side comparison:
| Feature | Automated Invoice Scanning & Capture | Manual Invoice Scanning & Capture |
|---|---|---|
| Invoice Data Entry | AI and OCR automatically extract vendor names, invoice numbers, dates, and amounts with high accuracy. | Staff manually key in every detail, increasing time spent and risk of errors. |
| Invoice Collection | Consolidates invoices from emails, portals, and paper scans into a single system. | Invoices are scattered across sources, requiring time-consuming manual consolidation. |
| Error Prevention & Accuracy | Validates captured data against purchase orders and contracts in real time; flags duplicates and mismatches. | Errors and duplicates often go unnoticed until later stages, causing delays and rework. |
| Processing Speed | Invoices are instantly captured and routed for approval, reducing cycle times significantly. | Manual scanning and entry slow down processing and approvals. |
| Compliance & Audit Trail | Maintains standardized workflows and complete digital records for easy audits and policy adherence. | Paper-based or scattered files make compliance inconsistent and audits time-consuming. |
| Scalability | Handles large invoice volumes across business units and geographies without additional headcount. | Limited by staff capacity and prone to bottlenecks during peak periods. |
| Visibility & Control | Provides real-time dashboards and insights into invoice status, exceptions, and vendor payments. | Limited visibility makes tracking issues and reporting difficult. |
| Cost Efficiency | Reduces operational costs by minimizing manual tasks and errors. | Higher costs due to labor-intensive processes and frequent corrections. |
With HighRadius' Agentic AI-powered AP automation software, invoice processing cycle time is 2X faster, and overall productivity improves by 40%.
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Invoice scanning is the process of converting physical or digital invoices into a digital format. This involves capturing and extracting key data from invoices, such as invoice numbers, dates, vendor information, line items, and total amounts. This data can then be used for further processing within the accounts payable workflow.
Invoice scanning offers numerous advantages that can significantly improve the efficiency and accuracy of AP processes. These benefits include:
There are several methods for capturing information from an invoice:
Invoice scanning software is a specialized type of invoice capture software that automates the process of capturing and extracting data from invoices. It leverages advanced technologies such as Optical Character Recognition (OCR), Artificial Intelligence (AI), and Machine Learning to accurately extract key data points from invoices, including invoice numbers, vendor information, dates, line items, and total amounts.
This extracted data is then seamlessly integrated into your ERP system, streamlining the entire invoice processing workflow.
Automated invoice scanning and data capture software can significantly reduce the time spent on invoice processing. Studies have shown that businesses can typically reduce their invoice processing time by 50% or more by implementing such solutions. This translates to significant time savings for AP staff, allowing them to focus on more strategic tasks and improve overall operational efficiency.
Invoice scanning software can effectively capture a wide range of invoice types, including:
Implementing invoice scanning software typically involves the following steps:
When selecting invoice scanning software, consider these key factors:
Invoice scanning and data capture software can have a significant impact on enterprise businesses by:
