Paying with Checks: Advantages and Disadvantages

Introduction

In today’s digital world, where transactions are increasingly being handled electronically, paying using checks may appear to be a thing of the past. Checks, on the other hand, continue to be used in numerous financial transactions, each with its own set of pros and disadvantages. From their tactile form to the possibility of delays, paying with checks has both advantages and disadvantages that individuals and businesses must consider while navigating the financial world. In this blog, we’ll look at the complexities of paying with checks, evaluating their benefits and drawbacks to help you make informed decisions about when to reach for the checkbook and when to use other payment options.

 

What is a Check?

A check is a written, dated, and signed draft that instructs a bank to pay a certain amount of money to the bearer. The payor is the person or entity who writes the check, whereas the payee is the person to whom the check is addressed. The drawee is the bank from which the cheque was drawn.

A check does not always have to be printed; it can also be in electronic form, known as an eCheck. An eCheck is an electronic document that provides exactly the same information. For example, in some circumstances, you can pay online by entering all of the information, including the routing and account numbers, to generate an eCheck that instructs the bank.

What is a Personal Check?

A personal check is a tailored piece of paper that you can use to make transactions from your checking account. It allows the payee to withdraw cash or have money placed into their account at a financial institution, such as a bank or credit union. It provides an easy way for paying with checks.

What is a Business Check?

A business check is issued by an organization from its business checking account, and facilitates paying with checks. These are used for commercial transactions. Having a business checking account allows you to keep your personal and professional expenses separate, making the tax filing process easier.

Payment with Checks: Advantages & Disadvantages

Payments with checks has long been a common mode of financial transaction, with both advantages and downsides for people and corporations alike. In an era dominated by electronic payments and digital currencies, the old process of paying with checks remains popular due to its familiarity and general acceptability. Understanding the benefits and challenges of making payments by checks is critical for making sound financial decisions and transactions. In today’s ever-changing financial landscape, we’ll look at the benefits and drawbacks of accepting checks as payment.

ADVANTAGES	DISADVANTAGES
Wide Acceptance Checks are still widely accepted by businesses, especially smaller vendors and service providers who may not have access to electronic payment systems.	Processing Time Checks typically take longer to process compared to electronic payments, leading to delays in fund availability and reconciliation.
Record-Keeping Writing a check provides a paper trail of the transaction, which can be useful for both parties for record-keeping and dispute resolution.	Fraud Risk Checks are susceptible to fraud, including counterfeit checks, check kiting, and unauthorized alterations, posing a significant risk to both individuals and businesses.
Delayed Payment Unlike electronic transfers that are instant, checks allow for delayed payment, providing flexibility in managing cash flow.	Costs There are costs associated with processing checks, including bank fees, potential bounced check fees, and the time spent on manual handling and reconciliation.

How to Accept Check Payments?

Depending on your business, some customers may choose to pay by checks over other methods of payment. So, if you wish to accept check payments, you can perform the following steps:

• Step 1 Develop a payment policy outlining when and how your company will take check payments. Depending on your business setup, you can show your policy in your online store or at your physical site.
• Step 2Review your bank or financial institution’s check deposit policies. If you want to use mobile check deposit, follow these steps to submit the check image to your online banking account.
• Step 3Ensure that the check is correctly filled out.
• Step 4Beware of counterfeit checks. There is a chance the customer is attempting to pay with fraudulent or stolen banking information. You can always request a different method of payment in that case.
• Step 5Verify the customer’s identity. You can ask for the customer’s identification to determine whether the check is real. Ensure that the information they supply matches the information on the check. If something changes, consider asking for an alternate method of payment. 
• Step 6Confirm that the check date is valid. Despite the rise of digital payments, many businesses choose to accept checks due to customer preferences or operational requirements. While doing so, there are a few things that businesses should carefully consider to effectively manage check payments:
• Clear Payment PoliciesEstablish clear payment policies outlining acceptable forms of payment, including checks, and communicate them to customers.
• Verification ProceduresImplement robust verification procedures to mitigate the risk of fraudulent checks, such as verifying signatures, scrutinizing check details, and using fraud detection tools.
• Streamlined ProcessingInvest in technology solutions that automate check processing, from deposit capture to reconciliation, reducing manual errors and improving efficiency.

Is there a Downside to Accepting Check Payments?

Checks are a feasible payment option that businesses can accept. However, checks can complicate many businesses’ financial and processing procedures. Customers can now select from a variety of payment methods, so it’s critical to weigh all of the pitfalls before deciding whether to accept checks for payment. Here are a few disadvantages associated with accepting check payments for your business: 

• Risk of FraudAccepting checks exposes organizations to a variety of fraud threats, including counterfeiting, identity theft, and check altering schemes.
• Administrative Burden
  

  Manual check processing can be laborious and time-consuming, necessitating dedicated resources for handling, verification, and reconciliation.

  
  
• Delayed FundsUnlike electronic payments, monies from check deposits may not be available right once, affecting cash flow management and liquidity.
• Bounced checksIf a customer pays with a check and there are not enough funds in the account, the check will bounce. If this happens, your bank may charge you a high returned check fee.

• Unnecessary Costs

  Checks might be costly to process. According to the National Automated Clearinghouse Association (NACHA), which controls the ACH payment network, ACH payments can cost $0.29 per transaction, whereas checks can cost $1.22. If check payments make up the majority of your business, check processing costs can have a significant impact on your profitability.

• Security

  Checks may provide additional security features compared to cash. However, paper checks can easily be misplaced or stolen. Customers could even pay with stolen or fraudulent checks. 

Why Should Businesses Accept Check Payments?

While accepting checks for payment can be challenging, there are some benefits. For starters, the more payment options your company allows, the more chances you have to earn sales. Some customers prefer to pay by check, therefore accepting this payment method may help you expand your customer base. Furthermore, electronic check processing makes it easier than ever to deposit checks.

Finally, if your clients want to pay with checks, it’s important to weigh the advantages and disadvantages. In any case, make sure you have a variety of payment alternatives. In the meanwhile, let’s look at a few reasons why it is a good idea for your business to accept check payments:

• Customer Preference

  Some customers prefer to pay by check owing to familiarity, privacy concerns, or a lack of other payment options.

• Business Connections

  Accepting checks can help you retain strong client connections, especially in industries where checks are still used.

• Diverse Payment Options

  Offering a variety of payment methods, including checks, exhibits flexibility and inclusivity, allowing you to reach a larger consumer base.

What are Some Alternatives to Checks?

As digital payment technologies evolve, organizations have a plethora of alternatives to traditional check payments. If you want to pay somebody immediately, there are additional payment options accessible.

• Electronic Funds Transfer (EFT)

  EFT allows for the safe electronic movement of funds between bank accounts, resulting in faster processing and enhanced traceability when compared to checks.

• Debit & Credit Cards

  Debit and credit cards are the most commonly used payment methods, replacing checks. Also, using your credit card to make payments (and pay off your balances) will help you establish credit and even receive incentives.
  

• Mobile wallets

  
  Mobile payment apps enable contactless transactions on cell phones, increasing speed and security.
  

• Online Banking Applications

  
  Most cell phones come with a mobile wallet that lets you link your checking, savings, and credit card accounts. You can use this at the business or transfer money directly to your connections through your financial institution.
  

• Automated Bill Payments

  
  If you pay your creditors on a regular basis or make monthly installment payments on a loan, you may consider using their automated payment option. Simply connect the creditor to a credit card or a checking or savings account, and the amount you owe will be automatically deducted each month.
  

How HighRadius Can Help

HighRadius provides unique solutions to streamline and enhance check processing for organizations of all sizes. With superior automation and machine learning capabilities, HighRadius’ check processing systems provide faster processing, lower fraud risk, more efficiency, increased visibility, and much more. To summarize, while paying with checks has some advantages, businesses must assess the risks and costs against convenience and customer preferences. In today’s changing payment market, organizations may optimize check processing, reduce fraud risk, and improve operational efficiency by utilizing technological solutions such as HighRadius.

FAQs

1) How does one pay with a check?

A check is a written, dated, and signed draft that instructs a bank to pay a certain amount of money to the bearer, and has long been a common mode of financial transaction. Checks direct a financial institution to transfer monies from the payor’s account to the payee’s or that individual’s account.

2) Is it safe to pay by check?

Checks are a common way to pay for everyday expenses. However, if you are not careful, they can be misused, so keep your checks secure. You are accountable for funds deposited into your account by check, thus you must also understand how to identify counterfeit checks.

3) Is there a risk to paying with checks?

Checks include a large amount of sensitive information that can have serious consequences for your clients. They contain a range of information that could jeopardize their privacy and security, such as account and routing numbers that anyone could duplicate and use for fraudulent activities.